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Data Privacy Policy

Data Protection Statement

The following data protection statement applies for the use of our website www.beutenberg.de.

We attach great importance to data protection. We treat your personal data with strict confidentiality. Your personal data is collected and processed in compliance with the applicable data protection regulations, in particular the General Data Protection Regulation (GDPR).

When you use this website, various personal data are collected. Personal data are data with which you can be personally identified. This data protection statement explains what data we collect and what we use them for. It also explains how and for what purpose this is done.

We would like to point out that data transmission over the Internet (e.g. communication by e-mail) can have security gaps. Complete protection of data against access by third parties is not possible.

 

1. Details of responsible organisation

The organisation responsible for collecting, processing and using your personal data within the meaning of Article 4(7) GDPR is:

Beutenberg-Campus Jena e.V.
represented by the Board:
Prof. Peter Zipfel, Prof. Wilhelm Boland and Dr Klaus Bartholmé
Hans-Knöll-Straße 1
07745 Jena
Telephone: +49 (0) 3641 - 93 04 80
E-mail: campus(at)beutenberg.de

Contact person:
Dr Christiane Meyer
Scientific Adviser
Beutenberg-Campus Jena e.V., Hans-Knöll-Straße 1, 07745 Jena
Tel.     +49 (0) 3641 - 93 04 80 (8-12 h)
Fax      +49 (0) 3641 - 93 04 82
E-mail   christiane.f.meyer(at)uni-jena.de or campus(at)beutenberg.de

If you wish to object to the collection, processing or use of your data by us in accordance with these data protection regulations as a whole or for individual measures, you can address your objection to the controller.

You can save and print this data protection statement at any time.

 

2. General purposes of data processing

We use personal data for the purpose of operating the website. This includes the presentation of joint projects with the related findings from research and business in accordance with our association goals and also for the implementation of further and professional education events within the framework of our projects, such as ‘Professional Training at Beutenberg’, ‘Forsche Schüler Tag’ (‘School Scientists Day’) and references to the lecture series ‘Noble Gespräche’, ‘Science Society’ and e-mail newsletters organised by us.

 

3. What data we use and why

3.1 Hosting

The hosting services we use serve to provide the following services: infrastructure and platform services, computing capacity, storage space and database services, security services and technical maintenance services that we use to operate the website.

In doing this, we or our hosting provider process inventory data, contact data, content data, contract data, usage data, meta and communication data of customers, interested parties and visitors to this website on the basis of our legitimate interest in an efficient and secure provision of our website pursuant to Article 6(1) point (f) GDPR in conjunction with Article 28 GDPR.

3.2. Access data

We collect information about you when you use this website. We automatically collect information about your usage behaviour and interaction with us and record data about your computer or mobile device. We collect, store and use data about every access to our website (so-called server log files). Access data include:

  • Name and URL of the file retrieved
  • Date and time of the retrieval
  • Data volume transferred
  • Message about successful retrieval (HTTP response code)
  • Browser type and browser version
  • Operating system
  • Referrer URL (i.e. the site previously visited)
  • Websites accessed by the user’s system through our website
  • User’s Internet Service Provider
  • IP address and the requesting provider

We use this log data without allocation to your person or other profile creation for statistical evaluations for the purpose of the operation, security and optimisation of our website, but also for anonymous recording of the number of visitors to our website (traffic) and the extent and type of use of our website and services, as well as for billing purposes in order to measure the number of clicks received from cooperation partners. Based on this information, we can provide personalised and localised content, analyse traffic, detect and rectify errors, and improve our services. This is also our legitimate interest pursuant to Article 6(1) point (f) GDPR.

We reserve the right to check the log data subsequently if there is a justified suspicion of illegal use based on concrete evidence. We store IP addresses in the log files for a limited period of time, if this is necessary for security purposes or for the provision of services. We also store IP addresses if we have a concrete suspicion of a criminal offence in connection with the use of our website.

3.3. Cookies

We use what are called session cookies to optimise our website. A session cookie is a small text file that is sent by the respective servers when you visit a website and stored temporarily on your hard drive. This file as such contains a so-called session ID, with which various different requests of your browser can be allocated to the same session. This will allow your computer to be recognised when you return to our website. These cookies are deleted after you close your browser. They are used, for example, to enable you to use the shopping basket function across several pages. To a limited extent, we also use persistent cookies (also small text files that are stored on your terminal device) that remain on your terminal device and enable us to recognise your browser the next time you visit. These cookies are stored on your hard disk and are deleted automatically after the specified time. Their life span is 1 month to 10 years. This enables us to offer you our services in a more user-friendly, effective and secure manner and, for example, to display information on the site that is specifically tailored to your interests.

Our legitimate interest in the use of cookies pursuant to Article 6(1) point (f) GDPR is to make our website more user-friendly, effective and secure.  

The following data and information are saved in the cookies:

  • Log-in information
  • Language settings
  • Search terms entered
  • Information on the number of visits to our website and use of individual functions of our website.

When the cookie is activated, an identification number is assigned to it and no assignment of your personal data to this identification number is made. Your name, IP address or similar data that would allow the cookie to be assigned to you will not be placed in the cookie. Based on cookie technology, we only receive pseudonymised information, for example regarding which pages of our association have been visited, which offers have been viewed, etc.

You can set your browser so that you are informed in advance about the setting of cookies and can decide in individual cases whether you want to exclude the acceptance of cookies for certain cases or in general, or prevent cookies completely. This may limit the functionality of the website.

3.4. Google Web Fonts

This site uses what are called web fonts provided by Google to display fonts uniformly. When you call up a page, your browser loads the required web fonts into your browser cache to display texts and fonts correctly.

To do this, the browser you are using must connect to Google’s servers. This informs Google that our website has been accessed via your IP address. The use of Google Web Fonts is in the interest of a uniform and attractive presentation of our online offers. This represents a legitimate interest within the meaning of Article 6(1) point (f) GDPR.

If your browser does not support Web Fonts, your computer will use a standard font.

You can find further information on Google Web Fonts on https://developers.google.com/fonts/faq and in Google’s Data Protection Statement: https://www.google.com/policies/privacy/.

3.5. Google Maps

This page uses the map service Google Maps via an API. The provider is Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.

To use the Google Maps functions, it is necessary to save your IP address. This information is usually transferred to a Google server in the USA and stored there. The provider of this site has no influence on this data transfer.

The use of Google Maps is in the interest of an attractive representation of our online offers and to make it easy to find the places indicated by us on the website. This represents a legitimate interest within the meaning of Article 6(1) point (f) GDPR.

You can find more information on the handling of user data in Google’s data protection declaration: https://www.google.de/intl/de/policies/privacy/.

3.6. Data for the fulfilment of our (contractual) obligations

We process personal data that we need to achieve the purposes of our association and meet our contractual obligations. These data include name, address, e-mail address, invoice and payment data, registration data for the further and professional education events offered by us or the distribution list offered by us in relation to the events offered by us, as well as newsletters. The collection of this data is needed for the purpose of the association and, if necessary, the conclusion of a contract.

The data will be deleted after expiry of the warranty periods and statutory retention periods.

The legal basis for processing this data is Article 6(1) point (b) GDPR, because these data are required so that we can fulfil our association’s purposes and, if necessary, contractual obligations towards you and our association members.

3.7. Newsletter/distribution list

Our newsletter/e-mail distribution list enable us to inform you about our current events, such as public lecture series or professional education courses and, if necessary, also to register for these events here.

To register for the newsletter, the data requested in the registration process is required. The registration for the newsletter is logged. After registering, you will receive a message at the e-mail address provided asking you to confirm your registration (‘double opt-in’). This is necessary so that no third parties can register with your e-mail address.

You can withdraw your consent to receive the newsletter at any time and thus cancel the newsletter.

We save the registration data for as long as they are needed for sending the newsletter. We store the record of the registration and the shipping address for as long as there is an interest in proof of the consent originally given. As a rule, this corresponds to the limitation periods for civil law claims, i.e. a maximum of three years.   

The legal basis for sending the newsletter is your consent pursuant to Article 6(1) point (a) in conjunction with Article 7 GDPR in conjunction with Section 7(2) No. 3 of the Unfair Competition Act (UWG). The legal basis for logging the registration is our legitimate interest in proving that the dispatch was carried out with your consent.

You can cancel your registration at any time without incurring any costs other than the transmission costs according to the basic rates. A message in text form (e.g. e-mail, fax, letter) to the contact details given in section 1 is sufficient for this. You will of course also find a link to unsubscribe in every newsletter.

3.8. E-mail contact

If you contact us (e.g. by e-mail), we will process your details in order to deal with your inquiry and in the event that follow-up questions arise.

If the data processing takes place in order to achieve association purposes and/or for (pre)contractual measures which are taken at your request or, if you are already our customer, for the execution of the contract, the legal basis for this data processing is Article 6(1) point (b) GDPR.

We will only process further personal data if you give your consent (Article 6(1) point (a) GDPR) or if we have a legitimate interest in processing your data (Article 6(1) point (f) GDPR). For example, there is a legitimate interest in replying to your e-mail.

 

4. Retention period

Unless specifically stated, we only store personal data for as long as is necessary to fulfil the purposes pursued.

In some cases, the legislator provides for the storage of personal data, for example in tax or commercial law. In these cases, the data will only be stored by us for these legal purposes, but it will not be processed in any other way and it will be deleted after the legal retention period has expired.    

 

5. Your rights as a data subject

According to the applicable laws, you have various rights regarding your personal data. If you wish to assert these rights, please send your request by e-mail or by post to the address specified in section 1, clearly identifying yourself.

Below you will find an overview of your rights.

5.1. Right to confirmation and information

You have the right to clear information about the processing of your personal data.

Details:

You have the right to receive confirmation from us at any time as to whether personal data relating to you will be processed. If this is the case, you have the right to request from us, free of charge, information about the personal data stored about you together with a copy of this data. Furthermore, there is a right to the following information:

  1. the purposes of processing;
  2. the categories of personal data that are processed;
  3. the recipients or categories of recipients to whom the personal data have been or are still being disclosed, in particular recipients in third countries or with international organisations;
  4. if possible, the planned duration of the period for which the personal data will be stored or, if this is not possible, the criteria for determining this duration;
  5. the existence of a right to rectification or deletion of personal data relating to you or to limitation of the processing by the organisation responsible or a right of objection to such processing;
  6. the existence of a right to complain to a regulatory authority;
  7. if the personal data were not collected from you, all available information about the origins of the data;
  8. the existence of automated decision-making including profiling pursuant to Article 22(1)(4) GDPR and – at least in these cases – meaningful information about the logic involved and the scope and intended effects of such processing for you.

If personal data are transferred to a third country or an international organisation, you have the right to be informed of the appropriate guarantees pursuant to Article 46 GDPR in connection with the transfer.

5.2. Right to rectification

You have the right to require that we rectify and, if necessary, complete any personal data concerning you.

Details:

You have the right to require that we rectify any incorrect personal data concerning you without delay. Taking into account the purposes of the processing, you have the right to require the completion of incomplete personal data, including by means of a supplementary declaration.

5.3. Right to erasure (‘right to be forgotten’)

In a number of cases, we are obliged to delete personal data relating to you.

Details:

Pursuant to Article 17(1) GDPR, you have the right to require that we delete personal data relating to you without delay, and we are obliged to delete personal data without delay if one of the following reasons applies:

  1. The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
  2. You withdraw your consent on which the processing is based pursuant to Article 6(1) point (a) GDPR or Article 9(2) point (a) GDPR and there is no other legal ground for the processing.
  3. You object to the processing pursuant to Article 21(1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Article 21(2) GDPR.
  4. The personal data have been unlawfully processed.
  5. The personal data have to be erased for compliance with a legal obligation in Union or Member State law to which we are subject.
  6. The personal data have been collected in relation to the offer of information society services referred to in Article 8(1) GDPR.

Where we have made the personal data public and we are obliged pursuant to Article 17(1) GDPR to erase the personal data, we shall, taking account of available technology and the cost of implementation, take reasonable steps, including technical measures, to inform those responsible for the data processing who are processing the personal data that you have requested the erasure of any links to, or copy or replication of, those personal data.

5.4. Right to restriction of processing

In a number of cases, you have the right to require that we restrict the processing of your personal data.

Details:

You have the right to require restriction of processing where one of the following applies:

  1. You contest the accuracy of the personal data, for a period enabling us to verify the accuracy of the personal data;
  2. The processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;
  3. We no longer need the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defence of legal claims, or
  4. You have objected to processing pursuant to Article 21(1) GDPR pending the verification whether the legitimate grounds of our organisation override yours.

5.5. Right to data portability

You have the right to receive the personal data concerning you or transmit those data or have them transmitted by us in a machine-readable format.

Details:

You have the right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format, and you have the right to transmit those data to another controller without hindrance from us, where:

  1. the processing is based on consent pursuant to Article 6(1) point (a) GDPR or Article 9(2) point (a) GDPR or on a contract pursuant to Article 6(1) point (b) GDPR and
  2. the processing is carried out by automated means.

In exercising your right to data portability pursuant to paragraph 1, you have the right to have the personal data transmitted directly from us to another controller, where technically feasible.

5.6. Right to object

You have the right to object to the lawful processing of your personal data by us if this is justified by your particular situation and if our interests in the processing do not override other interests.

Details:

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on Article 6(1) point (e) or (f) GDPR, including profiling based on those provisions. We shall no longer process the personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims.

Where personal data are processed by us for direct marketing purposes, you have the right to object at any time to processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing.

Where personal data are processed for scientific or historical research purposes or statistical purposes pursuant to Article 89(1) GDPR, you have the right, on grounds relating your particular situation, to object to processing of personal data concerning you, unless the processing is necessary for the performance of a task carried out for reasons of public interest.

5.7. Automated individual decision-making, including profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you.

Automated decision-making based on the personal data collected does not take place.

5.8. Right to withdraw consent under data protection law

You have the right to withdraw your consent to the processing of personal data at any time.

5.9. Right of complaint to a regulatory authority

You have the right of complaint to a regulatory authority, in particular in the Member State where you are living, working or which is the location of the suspected infringement, if you believe that the processing of personal data concerning you is unlawful.

 

6. Data security

We make every effort to ensure the security of your data in accordance with the applicable data protection laws and technical possibilities.

Your personal data will be transmitted in encrypted form. This applies to your orders and also to the customer login. We use the SSL (Secure Socket Lay-er) coding system, but would like to point out that data transmission over the Internet (e.g. communication by e-mail) can have security gaps. Complete protection of data against access by third parties is not possible.

To secure your data, we maintain technical and organisational security measures in accordance with Article 32 GDPR, which we constantly adapt to the state of the art.

Furthermore, we do not guarantee that our offer will be available at certain times; disruptions, interruptions or failures cannot be ruled out. The servers we use are regularly and carefully secured.

Transfer of data to third parties, no data transfer to non-EU foreign countries:

In principle, we only use your personal data within our association.

If and insofar as we involve third parties within the scope of executing contracts, these parties will only receive personal data to the extent to which the transfer is necessary for the relevant service.

In the event that we outsource certain parts of data processing (‘processing of orders’), we contractually oblige contractors to use personal data only in accordance with the requirements of data protection laws and to guarantee protection of the rights of the data subject.

Data transmission to places or persons outside the EU, apart from the case mentioned in section 4 of this statement, does not take place and is not planned. 

 

7. Data Protection Contact

If after reading this statement you still have questions or doubts regarding data protection, please contact:

Dr Christiane Meyer
Scientific Adviser
Beutenberg-Campus Jena e.V., Hans-Knöll-Straße 1, 07745 Jena
Tel.     +49 (0) 3641 - 93 04 80 (8-12 h)
Fax      +49 (0) 3641 - 93 04 82
E-mail   christiane.f.meyer(at)uni-jena.de or campus(at)beutenberg.de